live dashboard
Licencing and Certification Tracking
Be instantly notified of guard licensing and certification renewals for ease of compliance and governance.
GPS Time Clock
Peace of mind knowing when and where your guards are on site.
Shift Confirmation
Summary view of confirmed and unconfirmed shifts.
Leave Application
Easily review and approve leave accruals and applications.
Scheduling
Productivity
Concise scheduling information means the right guard, at the right job, at the right time, managed the right way.
Templates & Bulk Shift Creation
Create shift templates by client and by site; fulfil customer contracts with rotations.
Shift Offers
Staff your client demands in minutes not hours; offer available shifts to your workforce.
Warnings & Conflicts
Manage minimum breaks, overtime risks, staff availability and shift conflicts.
time & attendance
Digital Timesheet Management
Draft timesheets automatically generated from rostered shift, ready for seamless review, edit and approval.
Online Timesheet Approvals
Staff submit digital timesheets for review.
Mobile Time Clock
Geofencing enables guards to clock in/out when they are at the right work site, keeping a digital time stamp.
Flexible Adoption
Guardhouse is agile and flexible, integrating seamlessly with your existing processes.
payroll
Complex EBA & Award Interpreter
Create varying pay structures, overtime rules and allowances in accordance with governing award/EBA. Select the Australian security award out of the box!
Overtime Calculator
Predict and manage the impact of overtime costs.
Integration with Payroll Systems
Guardhouse seamlessly integrates with MYOB, Xero and Elmo.
Restricted Access
Provide administrator access to safeguard sensitive payroll information.
invoicing
Automated Invoice Generation
Eliminate data entry duplication and paper handling.
Advance Charge-Rate Set-Up
Handle multiple charge rates by time, site and guard type.
Integration with Accounting Systems
Seamlessly integrate with MYOB and Xero.
Invoice Management
Edit draft invoices, send invoices directly to your clients and track payments.
Compliance & Governance
Daily Licencing Checks (AU only)
Security licences are automatically checked against each State database.
Renewal Alerts
Guards and managers are alerted ahead of time to ensure compliance with licensing laws.
Visibility and Follow-Up
Instant scheduling alerts to ensure compliance by rostering guards who hold a current license.
financial forecasting
Live Costings
Charge out rates vs shift costs give an instant view of top line revenue and bottom line profitability.
Financial Reporting
Assess operational costs for specific sites or customers to determine pricing and margin.
communication
Push Notifications
Improve efficiency with real-time messaging and broadcast alerts.
Shift Communication
SMS, email and push notifications mean guards arrive on time, every time.
Custom Notification Engine
Push notifications mean specific shift or event requirements are captured.
Subcontractor management
Schedule Management
Easily identify what guards are associated to each subcontractor.
Groups and Rates
Easily identify subcontractor guards; easily integrate custom rates across service levels and sites.
Work Orders
Send work orders to your subcontractor for approval to ensure they don’t miss a shift.
Pro-Forma Invoicing
Issue sub-contractor’s timesheet reports with applicable rates for ease and speed of payment.
customer portal
Roster View
Enable visibility of rosters and time-critical changes.
Display Licences and Renewals
Meet compliance by providing clients with up to date licensing and certification information.
‘Read-Only’ Customer Access
Promote transparency whilst maintaining control.
Improved Customer Experience
Provide clients with ‘read and download’ of service and certification records.
Mobile Apps
Android and IOS Apps
Compatible across all device and operating systems.
Manager and Guard Apps
Feature-rich, what you can do on the web you can do on mobile App.
reports engine
Operational Reporting
Accurate, shared data enhances knowledge sharing and peak productivity.
Custom Reporting
Track personal leave days, no shows and unavailability to ensure coverage across high volume periods.
HR Reporting
Track personal leave days, no shows and unavailability to ensure coverage across high volume periods.
Real time Reporting
Scheduled vs Actual timesheets comparison to keep everyone accountable.
Document Management
Cloud Storage
Secure, cloud storage for current and historic document storage for staff and clients.
Secure Segmented Access
Access documents according to admin-allocated permissions.
Ease of Upload
Images and documents scanned and uploaded directly to the portal.
Seamless and Sustainable
Track, manage and store documents online and reduce manual filing and paper.
incident reporting
Mobile incident reports
Provide greater detail by uploading time stamped photos, videos and notes.
Forms & Templates
Build custom incident reports that meet the needs of your business and clients.
Incident status
Keep track of incident status and assign follow up actions where required.
Live client updates
Improve client relationships by providing greater transparency and accountability with a dedicated incident reporting portal.
